“Move the Quinta Verde site visit to Thursday morning and tell Jonas why.”
Listening · 0:05
Plan updated: Thursday 09:30. Jonas has the note.
How to set up an AI chief of staff
Six steps, using EVY on your Mac and the Claude or ChatGPT plan you already have. This is how we run our own mornings.
What is an AI chief of staff?
An assistant that holds your priorities and runs the day around them. EVY checks in each morning, splits your time across the companies and projects you run, sets your To-do, follows up when plans change and keeps each goal moving. It runs on the Claude or ChatGPT plan you already have, and it is free.
- Step 1
List what you run
One space for each company, project or client, plus one for your private life. Each keeps its own notes, goals and To-do.
Fernway Studiodesign studio · 3 peopleSaltmarsh Supper Clubside businessKiln & Co.clientPPrivatefamily, health, admin - Step 2
Give each one a goal
Say what you want from the next weeks or months. EVY breaks each goal into initiatives and tasks and tracks its pace.
Goalsacross your spaces- Win the Olea Hotels pitchon pace
- Hire a senior designeron pace
- Sell out the October dinnerson pace
- Ten shops stock our mugsslipping
- Step 3
Let it run the morning check-in
Each morning EVY proposes the day with its reasons. Answer in a sentence and the plan changes.
EVYMorning. Fernway gets half the day: the Olea pitch is on Thursday, so Write the pitch story comes first, and Claude takes Pull three hotel case studies. Saltmarsh needs half an hour: Approve the October menu before it goes to print. Kiln & Co. can run on Auto today.
Your day is set4 added · 1 movedOpen To-doKeep Wednesday afternoon free, I’m with the kids.EVYDone. Wednesday’s two Fernway tasks moved to the morning, and I told Mara.
Tell EVY what matters todayStep 4Decide how the day splits
Give each space its share of the day. No calendar needed: EVY plans to the share and moves work when one thing runs over.
Today’s splitdrag to changeFernway 50% 20% 20% 10%Fernway Studio, Saltmarsh Supper Club, Kiln & Co., Private. No calendar needed.Step 5Talk to it from anywhere
Hold ⌥⌘ on the Mac, or use Slack or Telegram. Changes land in the plan straight away.
Talk to EVYBrandt ArchitectsHold ⌥⌘ Step 6Hand the routine to agents
Monthly reports, newsletters and checks get their own rhythm and run on Auto. How agents work through your To-do.
Every month- Monthly client reportsAuto
- Wholesale newsletterAuto
Starts with one question a day
On day one EVY asks what matters this morning and sets your To-do. Goals, the daily split and the other things you run come in as you need them.
Day oneA morning check-in and a To-do for the dayWeek twoA goal or two, so the check-in knows what to pushMonth twoA space for each thing you run, and the day split across themQuestions
How is it different from a to-do app?
A to-do app holds the tasks you write down. EVY also decides what comes first each morning, splits the day between the things you run, moves tasks when plans change and tells the people affected.
Does it need my calendar?
No. It plans by how much of the day each thing should get. You can connect a calendar when you want it to plan around meetings.
Can it plan across several companies?
Yes. Each company, project or your private life gets its own space with its own goals and To-do, and the morning check-in sees all of them at once.
How do I talk to it?
Hold ⌥⌘ on the Mac and speak, mention @evy in Slack, or message it on Telegram. Every channel reaches the same EVY.
What does it cost?
Nothing. EVY is free for you and your whole team and runs on the Claude or ChatGPT plan you already pay for.
Does it work on Windows or the phone?
EVY is a Mac app for now.
Get EVY free for MacSet up your chief of staff today
Free for you and your whole team, on the Claude or ChatGPT plan you already have. macOS only for now.